How to improve your spare parts data

Spare parts data / Material master data originates from the SPIR document during the Capital phase of the project. The traditional process has lots of inefficiencies and waste. At KOIOS Master Data we have a deep understanding of SPIRs, having had long experience in materials management.

SPIRs on spreadsheets cause a whole host of challenges

Plant operators face a number of issues from the current use of SPIR documents. The release of these documents by the EPC is often left until the very end of the project, or not at all. This poses a real challenge to operators who wants to reduce the operating risk by purchasing long lead items early enough, and those who want to calculate the size of warehouse.

The format of the SPIR is frequently inconsistent; effectively being a paper form that has been recreated onto a spreadsheet and edited many times. It resembles nothing much more than an optimistic vendor order form.

Extracting a complete project worth of data is a costly exercise in terms of both manpower and time.

Read our most popular article on the SPIRs here – SPIRS: Are they worth the paper they’re written on?

Money and resource is wasted buying spare parts that are not needed

In addition to the actual document itself. When reviewing SPIRs in order to determine the spares required for the operation, the criticality of the equipment, the maintenance capability, and an understanding of the planned consumption also need to take into account. This information is, understandably, not on the SPIR form but is vital in the decision-making process.

There are many organizations that employ a room full of people to analyse SPIR forms and order the spares listed – in the majority of cases, these people will use the column added by the vendor – without taking these factors into account!

Software designed specifically for this process is the solution

In the context of the SPIR process, accurate decision making is everything. The SPIR exists as a tool for forecasting spares requirements for the life of a project, its sole purpose being to assist the Owner Operator (O/O) to make accurate decisions.

A radical change to the SPIR process is on the horizon. While there may be no silver bullet, the right, cloud based, collaborative software is an essential move forward and the results can be felt immediately.

Our hope is that O/O’s and manufacturers alike will unite in becoming more discerning and demanding about data quality, working as one to create harmony along the chain. At KOIOS Master Data, we are committed to leading the conversation and driving better data quality.

Read our article on our solution here – What is K:spir and how can it revolutionize the SPIR process?

KOIOS MDM Software

Material master data management

Our software embeds data quality at its core, which allows users to generate fast and meaningful insights to aid accurate decision making, creating better efficiencies and saving on cost.

SPIRS: Are they worth the paper they’re written on?

SPIRS: Are they worth the paper they’re written on?

I have carried out numerous studies of MRO inventory for companies around the globe, and I question the existence of SPIRs in a spreadsheet form in the new era of digital data.Context: Oil and gas upstream projects typically extract material requirements from Spare...

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